Executive Summary
Connect your calendar in Settings > Integrations to allow Marloo to detect and join your virtual meetings.
Only Outlook (Microsoft 365) and Google Calendar are directly supported.
Auto-join is on by default, meaning Marloo's bot joins every virtual meeting in your calendar.
If you use a different calendar provider, sync it to either Outlook or Google Calendar so events appear in a supported calendar.
Connecting Your Calendar
Outlook / Microsoft 365
Go to Settings > Integrations.
Click Connect next to the calendar tile.
Sign in with your own Microsoft account. Do not use an IT admin's account to authenticate your calendar. Each adviser must connect using their own credentials.
For Microsoft 365 organisations, your IT admin may need to approve the Marloo OAuth app in the Azure AD admin portal. This is a separate step from connecting your calendar. Every new user may need separate IT admin approval, not just the first user on the team.
If your firm uses SSO (single sign-on) or a non-password authentication method, use the Sign-in options link at the bottom of the Microsoft login page rather than entering a password directly.
Google Calendar
Go to Settings > Integrations.
Click Connect next to the calendar tile.
Sign in with your Google account and grant the requested permissions.
Connecting secondary or shared calendars
By default, Marloo monitors your primary calendar. You can also connect secondary or shared calendars (for example a team calendar, a delegated calendar, or a second calendar in the same Outlook or Google account).
Go to Settings > Integrations.
Click the Calendar tile for the provider you've already connected (Outlook or Google).
Click Show all calendars.
Enable any secondary or shared calendars you want Marloo to monitor.
Once enabled, meetings on those calendars sync into Marloo and behave the same as primary-calendar meetings (including auto-join, if it's on).
Other Calendars
Only Outlook and Google Calendar are directly supported. To use another calendar with Marloo (Zoho, iCloud, Acuity, etc.), set up a sync between your calendar and either Outlook or Google Calendar so that events automatically appear in one of the supported calendars.
Look for "sync with Outlook" or "sync with Google Calendar" in your calendar provider's settings or integrations page.
Alternatively, set up an auto-forward rule so that new calendar events are copied to your Outlook or Google Calendar.
Check your calendar provider's help documentation for specific instructions.
Auto-Join Settings
Auto-join controls whether Marloo's bot joins your meetings automatically or only when you send it manually. You can turn it on or off at any time in Settings > Meetings.
Auto-join on (default): Marloo's bot joins every virtual meeting in your calendar automatically.
Auto-join off: The bot never joins unless you click Send Marloo Now for a specific meeting.
Meetings with 6 or more participants require you to manually enable recording for that meeting, even if auto-join is on.
Which meetings get auto-joined
Marloo auto-joins meetings on the calendars you have connected and enabled in Settings > Integrations. If a meeting doesn't appear in Marloo:
It may be on a calendar that isn't connected (for example, a personal calendar, or a secondary calendar you haven't enabled — see "Connecting secondary or shared calendars" above).
If you have multiple Microsoft or Google accounts, you may have connected the wrong one. Disconnect and reconnect using the correct account.
Meetings added very close to start time may not be picked up. Give the calendar a few minutes to sync after adding a new event.
Troubleshooting
Problem | Solution |
Meetings not appearing in Marloo | Resync your calendar. Here is a quick video explaining how. |
Calendar keeps disconnecting | This may follow IT security changes at your organisation. Check with your IT team. |
Multiple Marloos in a meeting | Check who from your organisation has been invited to the meeting and whether they have auto-join enabled. Each adviser with auto-join on will send their own bot. See Why did two Marloo bots join my meeting? for the per-meeting opt-out fix. |
Bot left during a break | The bot exits after 60 minutes of silence. Use Send Marloo Now to re-invite it. |
Unwanted meetings triggering the bot | Use the event-type filter on your dashboard to control which meetings the bot joins. You can also deny the bot from the waiting room. |
Frequently Asked Questions
My IT admin hasn't approved the app and I can't connect my calendar.
Marloo cannot resolve this on your behalf. Your IT admin must approve the Marloo OAuth app in the Azure AD admin portal. Provide them with the approval link shown on the connection page.
Can I stop the bot joining specific meetings?
With auto-join on, deny the bot from the meeting waiting room. With auto-join off, only use Send Marloo Now for meetings you want recorded.
The bot joins internal meetings I don't want recorded.
Turn off auto-join and use Send Marloo Now for client meetings only. Alternatively, deny the bot from the waiting room for any meeting you do not want recorded.
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